Laying the proper foundation for GovCon*

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  1. Gain context through Government Market Fundamentals and other on‐demand or live webinars:
  2. Review policies and expectations for counseling:
  3. Contact your counselor to coordinate counseling date/time†:
  4. Convey business goals and GovCon ambitions. Counselor assists with each topic as time allows†. One item per session, each subsequent session follows homework and covers a new topic:
    • eVA.Virginia.gov, SWaM / Micro, SAM.gov, or other registration;
    • Review capability statement and marketing to gov. via SBS and eVA;
    • Cybersecurity and other compliance discussion;
    • Finding primes, learning how to approach as a subcontractor or prime and proceed with teaming / subcontracting agreement;
  5. Advanced topics. Counselor assists with each topic as time allows†:
    • Deep dive into market research and determining which buyers to target;
    • GSA Schedule (do readiness assessment on gsa.gov MAS prior to meeting);
    • Finding opportunities and bids (SAM, BMS, other aggregator resources);
    • How to submit proposals and leverage set aside status to compete and win;
    • Actual proposal reviews require minimum 2 weeks before submission.

Footnotes:
*A checklist for ‘kickoff’ counseling sessions. Useful for new to GovCon or new(er) in business. Not always applicable to advanced businesses who may have more specific questions not addressed above.

 

†Has the client taken training before counseling session on this topic? If not, reschedule counseling for after at least one live or on‐demand training course has been completed for most effective counseling session.

Printable version: https://virginiaapex.org/wp-content/uploads/2024/06/Laying-the-proper-foundation.pdf

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SBA Small Business Search

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This replacement for SBA’s Dynamic Small Business Search (DSBS), called SBA Small Business Search can be accessed now at https://search.certifications.sba.gov/

Edits to some sections of business listings can be made by business owners who login and claim the business. Check the Help Guide on the SBA website for further instructions on using existing login information from other SBA applications to access Small Business Search.

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Defense Contract Audit Agency (DCAA) Compliance

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(limited availability, recordings expire 2/28/2025)

  1. Breaking Into GovCon (recorded 10/30/2023, 53 minutes)
  2. Proposal Adequacy (recorded 11/6/2023, 39 minutes)
  3. Cost and Price Analysis for Small Businesses (recorded 11/13/2023, 27 minutes)
  4. Accounting System Requirements (recorded 11/20/2023, 54 minutes)
  5. Real Time Labor Evaluations (recorded 11/27/2023, 43 minutes)

Learn more about DCAA here: https://www.dcaa.mil/guidance/audit-process-overview/

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Cybersecurity Compliance (and CMMC)

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  1. Learn about NIST 800-171 requirements (currently applicable to all levels of DoD contractors including – including lower tier subcontractors): https://csrc.nist.gov/publications/detail/sp/800-171/rev-2/final
  2. Learn about Cybersecurity Maturity Model Certification (CMMC):
  3. Follow the CMMC AB (accreditation body) for news: https://cmmcab.org/
  4. TO BE COMPLIANT:
    • Contact your local APEX Accelerator counselor to make sure you understand how it applies to you and the process. Virginia clients email apex@gmu.edu if you don’t know your counselor.
    • Create a System Security Plan (SSP) – template available on link #1 above from NIST
    • If applicable create a Plan of Action and Milestones (POAM) – template available on link #1 from NIST (look under Documentation)
    • Perform your Basic (self) Assessment against NIST 800-171 – instructions and documents available on link #1 above from NIST (look under documentation)
    • Perform your self-assessment for CMMC: https://www.projectspectrum.io/#/cyber-readiness-check
    • Publish your results from the NIST 800-171 Basic (self) Assessment into the Supplier Performance Risk Management System (SPRS): https://www.sprs.csd.disa.mil/ and review FAQ: https://www.sprs.csd.disa.mil/faqs.htm#nist
    • If applicable, locate an official Certified 3rd Party Assessment Organization (C3PAO) to perform a CMMC 2.0 level 2 assessment (get multiple quotes on the open market to see how much it will cost for the assessment): https://cmmcab.org/marketplace/

Other resources:

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DIBBS Pocket Guide

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DIBBS Pocket Guide: Double-sided flyer contains a wealth of information including acronyms, definitions, an overview of the registration, solicitation search, and quoting processes, and links to additional resources.

The Defense Logistics Agency (DLA) Internet Bid Board System (DIBBS) is a web-based application that enables the supplier community to search for, view, and submit secure quotes on Request for Quotations (RFQs) for DLA items of supply. Through DIBBS, users can also search for, view, and upload proposals for Requests for Proposal (RFPs) and Invitations for Bid (IFB). Additionally, users can view awards and other procurement information. Link directly to DIBBS: https://www.dibbs.bsm.dla.mil/ 

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